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The Taper System Dilemma
The purpose of this document is to outline the process one can use for taper system estimation through Xactimate. Currently, Xactimate does not have tapered insulation options, which means a user must estimate for these materials based solely on discretion, oftentimes leading to inaccuracy.
Common throughout the industry, taper systems are priced by volume – in many cases, board feet (BF). Taper systems can be designed to accommodate specific roof designs, all of which aim to provide positive roof drainage. In order to receive accurate material proposals for varying taper needs, a contractor will typically submit roof drawings to a local distributor showing the location of roof drains and curbs, which may indicate the need for additional crickets, etc. Once this information is submitted, a proposal is generated that offers multiple options. All taper systems are dependent upon materials used, slope, roof span, as well as other factors.
Once this proposal is received, contractors will add a labor component for installation and add on other material needs, such as roof fasteners or adhesives needed to bond the boards to the roof substrate. Conveniently, Xactimate provides excellent data for estimating these ancillary costs. The issue is how a user can accurately represent taper system material and labor costs that are in-line with local market costs.
The below study was performed in order to provide a comparison between real market costs and Xactware pricing in regard to tapered insulation systems. This study will assist an estimator with accurately pricing tapered systems and also guide a user through the estimating process within Xactimate.
Background
In order to acquire material costs associated with tapered insulation, C3 Group contacted a local supplier, Gulfeagle Supply, and requested a material quote. C3 Group then compared this quote to a Xactimate estimate. Both the supplier quote and the Xactimate estimate utilized identical specifications.
Specifications for the comparison:
Roof Size: 16’ x 16’
Material: Expanded Polystyrene (EPS)
Tapered Area: 2.56 SQ
Minimum Start: 0.00”
Maximum Height: 4.00”
Slope: ¼”: 12” (2% gradient)
Distributor Proposal
As listed above, the material cost for this taper system is $205.00. This includes only the tapered expanded polystyrene boards – exclusive of labor, fasteners, and/or adhesive.
Xactimate Proposal
C3 Group then provided a like-kind and quality material estimate through Xactimate using a price list on or near the date the proposal was received.
C3 Group selected (2) 2” expanded polystyrene (EPS) boards ‘RFGIPO2’ and changed the action to account for Materials Only ‘M’ in order to compare to the provided supplier quote.
C3 Group modified the material components of both line items to include only the polystyrene boards. This required the deletion of the fasteners that are included within the line item components.
C3 Group then reduced the material amount by 50%. This was completed by subtracting 50% of the listed material component within the Market Conditions field. This change accounts for the volume of a 0”-4” taper by means of extrapolation.
After settings were saved, the quantities fields were entered as the square count of the roof, in this case, ‘2.56 SQ’ for each line item.
As seen above, the replacement costs value (RCV) is listed at $104.51 for each line item, coming to a total of $209.02.
Estimation Sequence of Taper Systems Including Labor and Materials
- The estimator determines taper material, along with taper depth based on slope requirements and roof span, or based on like-kind and quality and/or required by manufacturer specification. In this case we will assume a 0”-4” taper is required and/or existing.
- The user will select the proper thickness combination and quantity of board line items to accommodate the taper design required.
- The user will enter the square count of the area, or ‘SQ’, plus any additional waste factor where that complex roof designs may require.
- The estimator, understanding that taper systems are based on volume, deducts 50% of the insulation board material component, which can be completed within Market Conditions. This accommodates for accurate volume by means of extrapolation (0”-4” taper = 50% of the volume of full-thickness 4” layer).
- The estimator determines the attachment method, e.g. adhesive, mechanical fasteners, etc. and adjusts the default material components accordingly.
As seen above, the user deducts 50% of the material component “polystyrene board roofing insulation” ($37.79) from the Market Conditions field in order to correct volume by means of extrapolation.
Common Questions
“What about the labor costs?”
The labor components associated with the installation are left as-is. This is due to the fact that labor costs are primarily dependent upon the area of installation and not the thickness of the board. For instance, each board may be 50% less volume than a full-thickness board, but multiple taper system layers are being installed along the entire roof area. If one were to also reduce the labor costs by 50%, it would inaccurately represent installation to only half the roof area.
“Why use two boards and not just one?”
Taper systems are very rarely one solid board but rather made up of many boards with varying sizes and thicknesses. Because of this, additional labor is required to manipulate, place and install up to several layers of boards in order to complete the designed taper. An estimator can price tapers by including as many layers as required to accommodate the taper design, e.g. (2) 2” layers for a 4” taper; (1) 2” and (1) 3” layer for a 5” taper, etc. This is ultimately dependent upon the span of the roof section and the slope required.
Conclusions
Based on the information presented above, this process has been determined to be an accurate means and method for calculating the true costs of a tapered system. This information is based on a like-kind and quality comparison between cost data provided by Xactware, and proposals offered by a local market supplier.
Ultimately, it is up to the estimator and the parties involved in a job to determine which items to use in an estimate, how they are applied, and the pricing.
